This page details all additional guidance or corrections for the YOT Data Recording Guidance 2009/10, as of July 2009. The contents of this page can also be
downloaded as a Word document [84Kb Word document; opens in new window] to append to printed copies of the Data Recording Guidance. Both the separate appendix and the full document can be found on the main
YOT Data Recording Guidance and Counting Rules page.
These updates apply to the Data Recording Guidance for both Wales and England unless noted.
July 2009 update
Restorative Justice interventions
Further to the May 2009 update below, please note that the later addition of the Restorative Justice web-form meant that extracting reports for this data were not commissioned from case management system suppliers. Reports from previous years should allow this data to be compiled, however if the number of victims offered the opportunity to participate in a restorative process (row C) cannot easily be obtained, then YOTs may submit a rough estimate of this number (which must be less than row B but more than row D or E to meet validation checks). Suppliers may have further specific guidance on this issue. Full reports allowing all the data to be extracted will be available in due course.
Transfer out date for out of area young people in local courts
YOTs will not be required to record a Transfer out date for out of area young people who appear in local courts, and who the local YOT is caretaking until court proceedings cease or the young people are sentenced and referred to the YOT where they are resident for administration of the sentence. This is a change to the guidance published in the Data Recording Guidance (page 22, first paragraph).
The host YOT will instead be required to record that the local/other status of these young people is 'Other', while the home YOT where the young person is resident must record this status as ‘local’. Recording of originating young person ID is not required.
Originating young person ID for out of area Children in Care (CIC)
Note that Looked-after children are now known as Children in Care (CIC). Where the letters '-LAC' are used to record an OYPID, '-CIC' may be used instead.
For CIC who become a first-time entrant out of the local authority area that designated them CIC, YOTs should contact the YOT in the designating authority, and request that they create a record for the young person if one does not exist. The Current young person ID (CYPID) for this new record, together with the 2-letter code for the YOT in the designating authority (and '-LAC'), should be used to record the Originating young person ID (OYPID) for the young person. This is a change to the guidance published in the Data Recording Guidelines, on page 20, last paragraph. If it is not possible to obtain this CYPID from the YOT in the placing authority, then the local CYPID may be used.
If a young person has previously been at another YOT not in the designating authority, then the current YOT should record the same OYPID as this previous YOT, who themselves should have followed the above process.
Local/other status
In line with the above changes to the guidance for recording OYPID, YOTs will be required to record the Local/other status for all young people.
YOTs should record as ‘Local’ all young people for whom they have formal overall case responsibility, including those designated as CIC by their local authority but placed out of area. YOTs must maintain a full unbroken record for all such young people, including for periods where another YOT is caretaking the case temporarily.
YOTs should record as ‘Other’ all out of area young people they are caretaking during local court proceedings, due to temporary moves mid-sentence, or pending transfer of formal overall case responsibility.
See also further guidance on Originating young person ID, Transfer dates and Local/other status.
May 2009
Data submission procedure
The table listing all required summary-level data should refer to table P3 rather than P21 (page 6).
Staffing of the YOT by disability
YOTs are asked to return numbers of staff, in each of the job description categories in table B7, who classify themselves as having a disability, by 31 July 2009. An additional row will appear on the webform for table B7 to allow for this data. See page 2 of the additional guidance document for an example of the table.
Children in Care
Note that Looked-after children are now known as Children in Care (CIC). Where the letters '-LAC' are used to record an OYPID, '-CIC' may be used instead.
YOTs in the placing authority of Children in Care placed out of area must count these young people in their summary-level submission, and not the supervising YOT as indicated in Annex H of the Data Recording Guidance. The supervising YOT must record all data for these young people in the same way as for all other young people they supervise, as indicated on page 20 of the Data Recording Guidance. However, the supervising YOT must continue to pass relevant data to the YOT in the placing authority, and the latter must include these young people in their summary-level submission. This represents a reversion to the counting rules in 2008/09, made necessary by developing policy initiatives which did not inform the original Data Recording Guidance document.
If supervising YOTs accurately record data, including Originating young person ID, for Children in Care, it is envisioned that the YJB can use Youth Justice MIS to pass data on these young people to the YOTs in the placing authorities. Other work to clarify case responsibility issues is also in progress.
Programme start date
Guidance on recording of this item for Referral Orders and Final Warnings was inaccurate (page 30).
YOTs should continue to record the start date for Referral Order Programmes as the date the sentence is given in court, in line with CMS guidance. The date the Referral Order contract is agreed and signed must also be recorded in line with CMS guidance.
Note however it is intended that the date the contract is agreed will be passed to and stored in the Youth Justice MIS item Programme start date, when the case-level submission is made.
For Final Warning programmes, it is not essential that the programme start date recorded be the first contact with the young person. YOTs should continue to record this in line with current practice.
Contact date
The reference to not recording contacts for one order against a second order (page 39) should refer specifically to the interaction between a Reparation Order and other orders. Recording of contacts against two or more Action Plan Orders or Supervision Orders may be done, however, although the YJB will look for ways to eliminate the need for such duplicate recording in future.
Restorative justice interventions
YOTs must record victim type, restorative justice offered status and restorative justice intervention type for all offences on their CMS for which there was a victim and which resulted in relevant substantive outcomes. YOTs do not need to record these items for offences leading to all substantive outcomes, as incorrectly stated on page 33. Relevant outcomes are Final Warnings with Intervention, Referral Orders, Reparation Orders, Action Plan Orders, Supervsion Orders, Community Rehabilitation Orders, Community Punishment and Rehabilitation Orders and DTOs.
YOTs must record these items on their main CMS in order for this data to be passed to Youth Justice MIS when the case-level submission is made. If YOTs do not record these items on their main CMS, they must submit this data in summary-level via a web-form on Youth Justice MIS, as follows:
In row A, count the total number of relevant disposals closing in the period, as defined above. Count disposals regardless of whether they relate to offences with victims or victimless offences. In row B, count the number of identified victims of all offences leading to the disposals in row A. In row C, count the number of victims of those in row B who were offered the opportunity to participate in a restorative process. In rows D and E, count only direct and indirect restorative processes accompanying the disposals in row A. See pages 33-34 for further guidance.
|
Item |
Number |
| A |
Total number of relevant disposals closed during the reporting period |
|
| B |
Total number of identified victims of the offences leading to the disposals in (A) |
|
| C |
Of (B), the number offered the opportunity to participate in a restorative process |
|
| D |
Of (C), the number participating in a direct restorative process |
|
| E |
Of (C), the number participating in an indirect restorative process |
|
Knife Possession Prevention Programmes (KPPP)
The range of ‘knife-related’ offences that qualify a young person for a KPPP has been broadened to include any offence, for example ‘Robbery’, where a knife or the threat of a knife was a feature. This is in addition to the offences ‘Having a bladed article in a public place’ or ‘Possession of an offensive weapon’ relating to a knife, and aligns the definition of knife-related offence for the KPPP tables with the definition for Offence knife-related status on page 24 of the YOT Data Recording Guidance.
All YOTs must return the number of young people receiving substantive outcomes resulting from a knife-related offence in tables K1a and K1b, even if the KPPP has not been implemented in their area. The 12 KPPP pilot YOTs must return data on number of planned starts and breaches in tables K1a, K1b and K2 from July 2009. The 85 YOTs in the next wave of KPPP implementation must return this data from October 2009. Other YOTs do not need to return data on starts and breaches at present.
We recognises that information about the involvement of a knife may not be passed to YOTs. YOTs should record that an offence is knife-related where they are able to determine this. We are working centrally to improve the sharing of this information from police to YOTs, and YOTs should seek ways locally to improve such information sharing.
See our KPPP webpage and pages 24 and 46-47 of the YOT Data Recording Guidance.
Priority and Prolific Offenders
This data is not quarterly, as incorrectly stated. Tables D1-4 are required annually in July 2009, table D5 six-monthly in July 2009 and January 2010, and table D6 six-monthly in January and July 2010.
NI 43 (England) / WYJI 3 (Wales): Use of custody
Row C should be calculated as row B divided by row A, and not A by B as stated.